Purpose
This policy aims to establish a clear, transparent, and hassle-free refund process for students whose parents decide to withdraw their ward from the School. All staff members are expected to strictly follow this refund policy for any admission cancellations.
Scope
This policy applies to all admission cancellation requests received by the School.
Refund Principles and Practice
- A uniform and transparent policy applies to all refund requests.
- No exceptions will be made to the rules outlined in this policy.
- All requests will be processed promptly with student interests in mind.
- Staff must explain the refund policy clearly to parents to avoid disputes.
Refunds
Refund eligibility depends on when the withdrawal request is submitted:
1. Before the Academic Session Begins
- Refund: Security deposit, annual fee, tuition fee (if paid), transport fee (if applicable), and PDC for the second part of the admission fee.
- Non-refundable: First part of the admission fee.
2. After Academic Session Begins but Before June 30
- Refund: Security deposit, annual fee (after deducting first quarter's fee), tuition fee (deducted up to month of withdrawal or last attended class), PDC for second admission fee part, transport fee (prorated).
- Non-refundable: First part of the admission fee.
3. After June 30 but Before Annual Fee for Next Session
- Refund: Security deposit, prorated annual and tuition fee up to withdrawal date or last class attended, transport fee (prorated).
- Non-refundable: First and second part of admission fee.
4. Last Quarter (From January) But Before Next Session Starts
- Student not appearing in final exam: Refund includes security deposit, next session’s annual fee, and prorated tuition and transport fee.
- Student assessed for final exam: Only the security deposit and next session's annual fee will be refunded.
- Non-refundable: First and second part of admission fee, tuition and transport fee (in part or full).
5. After Start of Second Academic Session
- Refund: Security deposit, prorated annual and tuition fees, transport fee.
- Non-refundable: First and second part of admission fee.
Transport Fee
Notice for discontinuation of transport must be given at least one month in advance, and no later than the 3rd of the month. Transport fees are charged until:
- The end of the month when notice is received, or
- The month the student last used the service — whichever is later.
Notices after the 3rd are considered served on the 3rd of the following month, and fees apply accordingly.
Example: If notice is given on 2nd September to stop service in October, the transport fee applies till September end. If given on 4th September, it applies till October end.
Deductions
Security deposit refunds are subject to deductions for:
- Pending dues or fines
- Unreturned identity cards, library books
- Lost locker keys
- Damages to school property
Readmissions: If a student seeks readmission in the same or following session:
- 50% concession on the admission fee may be granted.
- 100% of the admission fee applies in all other cases.
- Readmission is not guaranteed and depends on reassessment and seat availability.
Review of Policy
This policy is regularly reviewed and updated. The School reserves the right to modify policies and procedures at its discretion.